Request for Expression of Interest Organisational Structure Review and Job Evaluation Exercise
1.0 Background
The Retirement Benefits Authority (RBA), established pursuant to the provisions of the Retirement Benefits Act (cap 197) Laws of Kenya, is a customer focused organization that prides itself in its service delivery.
RBA wishes to invite interested, reputable and competent consultancy firms to express interest in providing the Authority with consultancy service for the Organizational Structure review & a Job Evaluation Exercise.
This EOI is intended to assist RBA identify competent firms which shall be invited to present detailed Request for Proposals.
2.0 Scope
The Job Evaluation exercise will cover all positions in the Authority and the result of which will determine the comparable relative worth of the jobs to facilitate development and implementation of equitable and harmonized remuneration and benefits structure.
 
3.0 The objective of this evaluation assignment
The principal objectives of the whole exercise is to evaluate all the jobs in the Authority and determine their relative worth; and produce rationalized, harmonized, defensible and equitable job – grading structures.
The results of the Job Evaluation and subsequent grading will be used as a basis for grading the structures, developing compensation structures, setting and reviewing of remuneration and benefits for the Authority’s staff.
4.0 Basis of Evaluation
Bidders for the EOI shall be evaluated on the basis of the following:
 
Mandatory documents:
i. All the statutory requirements; Copy of certificate of registration or Certificate of Incorporation, valid certificate of Tax Compliance, VAT, PIN Certificate.
ii. Audited Financial Statements for the last (3) three years. Failure to submit any of the above documents will result in a disqualification.
Any bidder specifically exempted from any of the items listed above may provide proof of the same.
The EOI must consist of a cover letter and statement for qualifications which should include the following information:
i. Detailed Company Profile
ii. The experience of the Consultant which must not be less than ten years (10) in consultancy services for Organization Structure and Job Evaluation Exercise (evidence must be attached).
iii. Provide a statement of capabilities and reference letters of at least five (5) reputable institutions where similar work has been done (attach evidence), public financial institutions will be an added advantage.
iv. Details of technical qualification of key staff to be involved in the provision of consultancy services for the Organizational Structure & Job Evaluation Exercise. Additional advantage if the key staffs are members in good standing with relevant professional bodies. Include current CV’s.
5.0 Duration
The exercise is expected to take TWO months.
 
6.0 Short Listing
The relevant evaluation committee will evaluate and prepare a shortlist of firms to whom Request for Proposals shall be sent in compliance with the Public Procurement and Disposal Act.
The Authority will communicate to ALL bidders after the evaluation exercise.
Expression of Interest documents should be delivered in a plain sealed envelope clearly marked EOI NUMBER: RBA/EOIJOB/09/2012, EOI NAME: EOI, ORGANIZATION STRUCTURE & JOB EVALUATION EXERCISE on or before 18th May, 2012 at 12.00 pm.
The bids will be opened soon after and interested bidders are welcome to witness the opening.
The proposals should be dropped in the Tender Box located on 14th Floor, Rahimtullah Tower, Upper Hill Road, Nairobi and addressed to:-
The Chief Executive Officer,
Retirement Benefits Authority,
Rahimtullah Towers, Upper Hill Road,
P.O. Box 57733-00200 Nairobi. 
Tel: 2809000, Fax 2710330.
Retirement Benefits Authority (RBA) is ISO 9001:2008 Certified

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